This Applicant Privacy Policy (this “Policy”) supplements the information contained in the Behlen Mfg. Co. Privacy Policy. This Policy describes the personal data Behlen Mfg. Co and its affiliated entity, BMC Transportation Company (individually or collectively, as the context may require, “Behlen”, “us”, “we”) collects from or about all individuals who seek to be employed by us (collectively, an “applicant”). It describes how we use, disclose, transfer and process that information during our application and recruitment processes. We are committed to maintaining the confidentiality and accuracy of your personal data.

In addition to this Policy, Behlen may adopt specific privacy practices to comply with requirements of the jurisdictions in which we operate. If you are unsure if or how this Policy applies to you, or the additional privacy practices we may follow, please submit a request using our Privacy Request Form for more information.

For the purposes of this Policy, personal information or personal data is any information which relates to an identified or an identifiable individual. Personal data does not include information which does not identify you as a specific individual, such as truly anonymous or non-personal data.

CCPA Notice at Collection for California Applicants

We collect and use personal data for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance with applicable laws. The following sections detail the categories of Personal data we collect and the purposes for which we intend to use this information.

If you have any questions about this Policy or need to access this Policy in an alternative format due to having a disability, please contact privacy@behlenmfg.com or 1-877-853-7025.

Information We Collect

We collect different types of personal data from or about our applicants. We collect information directly from you in connection with your application. We may also collect information from third parties such as references and prior employers.

During the application and recruitment processes, we may collect personal data including, but not limited to:

  • contact information, including your name, home address, telephone number, and personal email address
  • personal data contained in your resume or CV, cover letter, and other relevant experience, education, transcripts, or information you provide to us as part of the application and recruitment processes
  • information you provide during phone-screenings or interviews
  • details regarding your expectations for employment, including current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences
  • information contained in work authorizations or permits
  • information we obtain from your references, such as their opinions of your performance in previous roles, your professional strengths and weaknesses, and your ability to perform the duties of the position for which you applied

You may choose to voluntarily share data that is categorized as sensitive personal data or ‘special category data’ with us in your resume or CV, cover letter, and other information you provide to us as part of the application and recruitment processes including, but not limited to:

  • demographic data you voluntarily provide that may be sensitive in nature, including your gender and racial or ethnic origin for the purposes of monitoring equal opportunity, provided such collection is consistent with applicable laws
  • medical or health information you voluntarily provide to us, such as disability status, provided such collection is consistent with applicable laws
  • other data categorized as sensitive personal data or ‘special category data’ such as your race, gender, ethnicity, political opinions or beliefs, membership of a trade union or political party, physical or mental health information, sexual orientation, religious or philosophical beliefs, data concerning health, genetic and biometric data or information related to criminal convictions or offences, provided such collection is consistent with applicable laws

Where you voluntarily provide us data that is categorized as sensitive personal data or ‘special category data’ you expressly consent and permit Behlen to handle such information in accordance with this Policy and applicable laws. You may withdraw your consent at any time by using our Privacy Request Form.

While you visit or use our websites, certain information, including personal data, is automatically collected about your use of the Websites and services. Please refer to the Log Files, Cookies, and Other Tracking Technologies section in the Behlen Mfg. Co. Privacy Policy.

If you provide us with personal data, including the name and telephone number, of a reference or any other individual as part of your application, it is your responsibility to obtain consent from that individual prior to providing the information to us. By providing the individual’s personal data to Behlen, you are confirming that you have obtained that individual’s prior consent.

Use of Your Personal data

The personal data we collect is used for our business purposes as it relates to our application and recruitment processes. These business purposes include:

  • communicating with you throughout the application and recruitment processes
  • assessing your skills and qualifications and determining your eligibility for employment
  • verifying your information, including conducting reference checks with the reference contacts you provide
  • conducting background checks upon a job offer where permitted under applicable laws
  • complying with applicable labor or employment requirements, laws and regulations, including monitoring for equal employment opportunity
  • assisting you with obtaining an immigration visa or work permit, if required
  • to contact you regarding other positions for which you may qualify

If offered and you accept a position, all personal data you provide to us as part of the application and recruitment processes will become part of your employment record. Upon hire, the information you have provided may be subject to subsequent uses with your consent which will be described in the employee privacy policy for the specific Behlen entity for which you are employed, provided to you upon hire.

Where the collection or processing is based on your consent, you may withdraw your consent at any time to the extent permitted by applicable law using our Privacy Request Form. Your personal data will be processed in accordance with applicable laws and this Policy.

When We Share or Disclose Your Personal Information

We may disclose your personal data to third parties that provide services to us for the purposes described above. These third parties are authorized to use your personal data only as necessary to provide these services to us, pursuant to written instructions and are required to have at least the same levels of protection afforded to you by us. These companies are not allowed to use personal data they receive from us for any other purpose and we will always seek to ensure that any third parties who handle your personal data will do so in a manner consistent with this Policy and in accordance with applicable law.

In certain situations, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. We may transfer your personal data to regulatory authorities (including tax authorities), government agencies, parties in legal proceedings involving Behlen (including Behlen’s legal or other advisors), and to third parties with whom Behlen may collaborate or engage in acquisition transactions. We reserve the right to disclose your personal data as required to by law, such as to comply with a subpoena, or similar legal processes, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud or response to a government request.

Protection of Your Personal data

Behlen is committed to protecting your personal data against unauthorized or accidental destruction; alteration or disclosure; accidental loss; unauthorized access; misuse; unlawful processing; and damage. We make every effort to follow best practices and implement appropriate, commercially reasonable physical, technical, and administrative safeguards to protect the confidentiality and security of your personal data. Still, no system can be guaranteed to be 100% secure. If you have questions about the security of your personal data, or if you have reason to believe that the personal data that we hold about you is no longer secure, please contact us immediately as described in this Policy.

Updating and Accessing Your Personal data: Your Rights

You have the following rights as regards your personal data:

  • Access: you have the right to obtain confirmation that we process personal data about you, request information about how we process your personal data and obtain a copy of that personal data.
  • Rectification or Update: if your personal data is inaccurate or incomplete, you have the right to request we rectify or update your personal data.
  • Objection or Opt-Out: you have the right to object to your personal data being processed
  • Erasure or Deletion: you have the right to have your personal data erased
  • Automated decision making: you have the right not to have a decision made by you based on automated processing, including profiling. However, Behlen will not be using automated decision making, including profiling, during the application process.
  • Restriction: you have the right to restrict the processing of your personal data
  • Portability: you have the right to have your personal data provided to you in a machine readable format and to have that information transferred.
  • Complaints: if you wish to raise a complaint on how we have handled your personal data, you can contact us by using our Privacy Request Form.

Under certain circumstances we will not be able to fulfill your request, such as if it interferes with our regulatory obligations, affects legal matters, we cannot verify your identity, or it involves disproportionate cost or effort, but in any event we will respond to your request within a reasonable timeframe and provide you an explanation. Where Behlen is unable to comply with your request, we will inform you in writing of the reason why we are unable to do so. We will respond to your request within thirty (30) days of receipt, or as required by applicable laws.

For any questions or privacy requests, please contact Behlen by using our Privacy Request Form.

Retention of Your Personal data

We will retain your personal data for the period necessary to fulfill the purposes outlined in this Policy unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods may include one or more of the following: (a) as long as we have an ongoing relationship with you; (b) as required by a legal obligation to which we are subject; and (c) as advisable in light of our legal position (such as with respect to applicable statutes of limitations, litigation, audits, or regulatory investigations).

Changes to This Policy

We may update this Policy and its last updated date to reflect changes to our data governance practices. If we make any material changes, we will notify you by email or by means of a notice on this Website or by an email to your address on file prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

Contact Information

If you have any questions regarding this Policy or concerns about how we manage your personal data, please submit a request using our Privacy Request Form.

 

Behlen Mfg. Co.
ATTN: Privacy
P.O. Box 569
Columbus, NE 68602-0569
Phone: 1-877-853-7025
Email: privacy@behlenmfg.com

 

This Policy was last updated on September 19, 2024.